29 October 2015
5 things you should know about the HCPC’s annual monitoring process
Programme leaders of our approved education and training programmes should have received correspondence in October about our annual monitoring process over the 2015-16 academic year.
Annual monitoring is a retrospective documentary process to consider whether a programme continues to meet our education standards, and that individuals who successfully complete the programme are able to meet the HCPC’s relevant Standards of proficiency (SOPs), standards for prescribers or standards for approved mental health professionals.
901 programmes – more than ever before – are being considered through annual monitoring in 2015-16. Here’s 5 things education providers can do to help ensure a straightforward and effective process:
1. Submit one of two types of monitoring submission: a declaration or an audit
Depending on whether you’re in Group A or Group B, you will need to submit an audit or a declaration. A declaration asks you to confirm that the programme continues to meet our education standards, and that recent and future changes have been reported to us. An audit asks you to submit a completed form and mapping document with several key pieces of your internal quality monitoring documentation. You can check if your education provider is in Group A or B here.
2. Evidence service user and carer involvement
Education providers who have not been visited since September 2014 will need to demonstrate how they are involving service users and carers in their approved programmes. This follows the introduction of SET 3.17 in 2014 and the prescribing standard B.15 in 2015. Guidance on how to evidence service user and carer involvement can be found here.
3. Demonstrate the integration of revised SOPs
With the exception of social worker and practitioner psychologist programmes, all pre-registration education and training programmes must declare that they have integrated the revised Standards of Proficiency (SOPs) for their profession into their teaching and learning. More information on our processes for assessing the revised SOPs is detailed here.
4. Send us your submission by the specified deadline
Your submission date is detailed in the correspondence emailed to you in October. This date will usually correspond with the end of any internal quality processes. You must complete the relevant form – declaration or audit – and submit it to us, along with the requested documentation, by the deadline stated in our correspondence to you. Failure to do so may result in your programme’s ongoing approval being considered by the HCPC’s Education and Training Committee.
5. Further guidance on the HCPC website
The Education section of the HCPC website provides detailed information and guidance about the annual monitoring process. You can also read and/or download our Annual monitoring – supplementary information for education providers publication. If you require any additional advice, you can contact the HCPC’s education department on 020 7840 9812 or email firstname.lastname@example.org